McQuiston voted Chairman of Oxford Board of Trustees
The Village of Oxford Board of Trustees met on Monday, December 14, 2020 for a regular meeting. All board members were present as well as clerk Becky Calderone. The meeting was called to order by Vice-Chairman Clint McQuiston at 7 pm.
The first item on the agenda was reorganization of the village board. New trustee Keithen Hamilton was sworn in by McQuiston. Next were nominations and election of a chairperson. Chad Cunningham nominated McQuiston and was seconded by Scott Hamilton with a motion for approval. The motion passed 5 — 0.o. Next were nominations for Vice-Chairman. Cunningham nominated Mike Minarik with a second by McQuiston, with no other nominations the motion passed 5 — 0.
Next were appointments to positions. Appointments are made by the chairman and then motioned and voted on. First was for Village Clerk/ treasurer and Public Works director. The motions were for Calderone and Duane Hoffman.
Other appointments were: Village Attorney was Caulkins Law; Certified Street Superintendent and Village Engineer, Dave Ziska and Olsson Associates; lottery commission was Cunningham and Minarik; Village Pension were McQuiston and Bill Mayo; representatives to NMPP, MEAN and ACE were McQuiston and Duane Hoffman (Hoffman would be the first with McQuiston the alternate. This motioned passed with Cun-ningham abstaining); Zoning administrator was Barb Knuth; board of health was Mcquiston, Minarik, Haley Booe and Sheriff Doug Brown; Code enforcement committee was Mike Quinn, Becky Hoffman, Kristi Quinn and Becky Calderone;
Designation of official newspaper for publication was the Valley Voice; the hiring committee for the Oxford Swimming Pool was Scott Hamilton and Chad Cunningham.
Next was the consent agenda. The minutes of the November 16 meeting were approved. The claims for November 17 through December 14 were approved to be paid. There was a question about one claim and the board looked at the invoice in question and the mileage claimed. The company was far away and there were no other companies that could do the job. The absence of Chad Cunningham from the November 16 meeting was also approved.
Next was approval of year end gifts. The Village give gifts to employees and boards from the previous year. The motion was approved 5 — 0.
Next was Code Enforcement Committee minutes. The minutes were from October as the CEC had gotten a little behind due to illness and are now getting caught up. The CEC had updates on properties. One is ready for demolition. Others had CEC members making contact to work toward clean up efforts. The CEC is also working to keep organized on who has been contacted and dates in order to keep track.
Next was discussion on the possibility of paperless board meetings using onedrive. Calderone said she had been looking into what other towns due as far as paperless. She talked with Arapahoe and had attended a meeting about four years ago and saw how they use theirs. She would need six tablets. Each member would have a tablet that stays at the office with the clerk keeping everything updated and charged. An email would be sent out the Friday before the meeting with the board packets. She said she goes through a lot of paper printing out all of the documents she would be able to make three copies instead of twelve and would make updating board members easier. She would also use a lot less toner. It would save some cost down the road. McQuiston asked what the cost might be to print packets and thought with what they are paying they might save money. Calderone said she could get some numbers for the next meeting. The board motioned and seconded to go to paperless meetings and approved 5 — 0.
Next Calderone her clerk’s report. CEC a couple years ago they started talking about with the board on how to address some of the businesses and needing some guidance on what they can and cannot do. They are hoping to maybe begin to address some of these issues this next year. She said the CEC is hoping a couple board members could join the next meeting and help them move forward. Calderone said they want a plan that the board approves of on how to go about approaching the businesses and not go overboard. Scott Hamilton said he would assist. McQuiston said he would come as well. Calderone said with two board members it will be fine but that it is still a public meeting. CEC will get a meeting scheduled.
She also wanted to bring up Christmas Eve. The code book allows employees to leave at noon without pay or using paid time off. Calderone and Kim Schoen are both requesting to leave at noon and wanted to be sure that it was ok to close at noon on that day. The board did not see a problem with it.
She also gave an update on owner housing rehab program. Three companies sent resumes on lead based testing. The companies were scored and it was sent off to CJ at West Central. This will be on the next meeting agenda. There is a public hearing scheduled on the 21st on the CDBG program. Calderone said they sent five applications for the rehab program to CJ and Calderone said there is a possibility of needing to open the application process again.
Calderone asked what the board thought about putting plexiglass up in the office in the future. The office is still closed to the public but she would like to see it opened back up. McQuiston said if it makes them feel better in the office to put it up. Calderone will bring some quotes to the board so a decision can be made. The board is good with the office staying closed and revisit it after the first of the year.
Calderone brought up the park plan project she had begun working over the last couple years and would like to move forward and she is at a point where she is needing public comment. She has made a survey and would like to see it sent out to everyone on their billing. She hopes this can help get started on moving forward with any future projects. She will send the survey out and begin discussing the results. This will help in applying for grants in the future.
Hoffman’s Public Works Director report was attached to the board packets.
The meeting adjourned at just after 8 pm.
